How Well Do You Know Your Venue?
Every time I present, I take some time in advance to run through the fine details, which range from where I’m going to be presenting to what I’m going to be drinking while I present (non-alcoholic, usually).
This planning ‘behind-the-scenes’ process will help you to prepare for all eventualities, maintain a professional image and ensure the smooth running of your presentation. It also removes any doubt and uncertainty, helps you to stay organized and focused, and gives you the opportunity to visualize every detail in your mind.
Good luck with your next presentation – the following 35 questions will help you to plan and prepare for it. This list is by no means exhaustive, and I recommend that you create your own version, keep adding to it, make several copies and keep them by your side at all times:
35 STEP CHECKLIST
*(Click To Enlarge)
1 - What do you need to prepare?
2 – When should you start to prepare?
3 – Do you need to send anything in advance?
4 – If yes, when, how and where will you send it?
5 – Do you need to print or produce anything in advance?
6 – Do you need to brief anyone?
7 – What are you going to wear?
8 – Where will you be presenting?
9 – What kind of environment are you presenting in?
10 – What time is your presentation?
11 – How will you get to the venue?
12 – How long will it take to get there?
13 – How many people are you presenting to?
14 – How will the room be laid out?
15 – What do you need to set up?
16 – From where will you be presenting?
17 – How long will it take to set up?
18 – Will you need any help setting up?
19 – How will the lighting effect your slide show?
20 – What equipment will be available to you?
21 – What equipment won’t be available for you to use?
22 – What equipment do you need?
23 – What do you need to take with you?
24 – Do you need help taking anything with you?
25 – Are all batteries fully charged?
26 – Do you have everyone’s contact information?
27 – Do you have copies of important files and documents?
28 – What are the five most likely things that could go wrong?
29 – Do you have a back-up plan?
30 – What will you do if your audience shows up late?
32 – Are you relying on anyone else?
33 – If so, do they know where to be, what to do and when to do it?
34 – Who is responsible for each item?
35 – Has this been confirmed?